• Skip to shop menu
  • Skip to primary navigation
  • Skip to content
  • Shop
  • Cart
  • Checkout
  • My Account
Historical Society Home

Disciples Historical Society

Explore the history of the Stone-Campbell Movement

  • Home
  • About
    • Mission and Vision
    • Capital Campaign
    • News
    • Newsletter Archive
    • Staff & Trustees
    • Schedule a Tour
    • Support The Society
    • Make Disciples History
    • Preserving History
  • Programs
    • Ketcherside Scholarships
    • Isaac Errett Award
    • Kirkpatrick Lecture
  • Resources
    • Journal of Discipliana
    • Disciples Wiki
    • Research & Reference
    • Sending Material to the Archives
    • In-Person Research
    • Remote Research Services
    • Help For Your Ministry
    • Planning Your Church’s Birthday
  • Collections
    • Digital Archives
    • Archival Catalog
  • Membership
  • Contact
  • Donate
  • Login
  • Show Search
Show Search
Hide Search
  • Materials of Pe...rmanent Historic and/or Legal Value
Home » Help For Your Ministry » Record Retention Guidelines for General & Regional Ministries

Record Retention Guidelines for General & Regional Ministries

Materials of Permanent Historic and/or Legal Value

Please send copies of the following to the Archives of the Disciples of Christ Historical Society. Records should be at least 5-7 years old. If possible, please send 2 copies of each item.

  • Annual Audits
  • Annual Budgets or Fiscal Reports
  • Annual Reports
  • By-laws and Charters
  • Correspondence, Official (letters, memoranda, and messages that document your office’s major events, administrative structure, procedures, and policies)
  • Deeds and Property Records
  • Grants, Funded
  • Handbooks and Manuals (Policies and Procedures) produced by your office
  • Incorporation Records
  • Legal/Judicial Cases Records
  • Minutes and Reports of Committees, Task Forces, and Working Groups
  • Minutes and Reports of Governing Boards
  • Minutes of Staff Meetings
  • Photographs (please identify on back with a pencil)
  • Promotional Material (Brochures and similar items) produced by your office
  • Publications (Newsletters, Reports, Brochures, etc.) produced by your office
  • Videotapes / DVDs (please send 1 copy) produced by your office
  • Wills and Bequests

Primary Sidebar

Quick Links

  • News
  • Wiki
  • Shop
  • Digital Archives
  • Submitting Materials

Helpful info

Our generous members make this online information possible. Help us continue this service.

Join the Historical Society

Donate to the Historical Society

Follow Us

  • Facebook
  • Instagram

Explore more

Why Join Us?

Join us in preserving and sharing the history of the Christian Church (Disciples of Christ) and the broader Stone-Campbell Movement by becoming a member or making a charitable donation to the Disciples of Christ Historical Society. Your support enables us to study our church’s history critically—celebrating our past as well as telling its hard truths—allowing our history and its lessons to guide us into the future. Together, we can keep the rich stories of our history alive and make them accessible for generations to come.

Join DCHS

Footer

DOCHS Logo (white)

Contact info

(304) 829-6027

Offices: 7229 Bethany Pike, Bethany, WV 26032

Mailing: P.O. Box D, Bethany, WV 26032

Navigation

  • About
  • Programs
  • Resources
  • Membership
  • Contact the Historical Society

Quick links

  • News
  • Wiki
  • Shop
  • Digital Archives
  • Submitting Materials

Connect with us

Stay connected to DCHS to learn about the latest research, additions to the collection, news and upcoming events.

Sign up for our newsletter

Follow us on social media

  • Facebook
  • Instagram

Disciples of Christ Historical Society, Copyright © 2026

  • Privacy Policy
  • Accessibility Statement
  • Terms & Conditions