Record Retention Guidelines for General & Regional Ministries

Materials of Permanent Historic and/or Legal Value

Please send copies of the following to the Archives of the Disciples of Christ Historical Society. Records should be at least 5-7 years old. If possible, please send 2 copies of each item.

  • Annual Audits
  • Annual Budgets or Fiscal Reports
  • Annual Reports
  • By-laws and Charters
  • Correspondence, Official (letters, memoranda, and messages that document your office’s major events, administrative structure, procedures, and policies)
  • Deeds and Property Records
  • Grants, Funded
  • Handbooks and Manuals (Policies and Procedures) produced by your office
  • Incorporation Records
  • Legal/Judicial Cases Records
  • Minutes and Reports of Committees, Task Forces, and Working Groups
  • Minutes and Reports of Governing Boards
  • Minutes of Staff Meetings
  • Photographs (please identify on back with a pencil)
  • Promotional Material (Brochures and similar items) produced by your office
  • Publications (Newsletters, Reports, Brochures, etc.) produced by your office
  • Videotapes / DVDs (please send 1 copy) produced by your office
  • Wills and Bequests